The Key to a Productive Business Meeting

Conference roomSteve Jobs introduced to us (the Corporate World), a term called DRI or Directly Responsible Individual- insisting that every item on the meeting agenda should be handled by one person, who is going to follow it up even later and only that person is responsible for it. He felt that this kind of arrangement ensures that the task is actually done in an organized pattern. Assigning one person to one job? Sounds easy! Yet so many leaders and managers often fail to fulfill to the goals discussed in the meeting. SO where did the heat go?

There are many reasons why productive meetings don’t often lead to productive results. Most times, attendees have to immediately run to another meeting, where the attention is diverted to another set of issues. Also, people sometime have no clarity about what was agreed upon. So a totally overwhelming and fun conference can drain if there is an absence of flexibility, organization and preparation. The 21st century conference attendee has a lot more technology, social media and content options that can be used to share and highlight experiences and takeaways.

So the two points that has to be kept in mind: make sure all attendees have jotted down the important points that were discussed in the meeting, all of them have been appointed to a specific task, and the lastly, a thorough follow-up on the commitments made in the meeting.

Even the best memory isn’t as efficient as a written note. If you don’t capture the conversation and put into a form that can be easily retrieved later, the thinking and the agreements can be lost. Not only can you use them for yourself, notes are a powerful way to inform and influence others. These points can be used to keep everyone on the same page and focused. Meeting notes are extremely beneficial if you are planning to call a few people for the meeting, because the brief summary of everything discussed during the engagement can be shared with the rest of the employees without missing any important point. Remember, the intent is not to recreate the meeting, but to capture only the essential everything that was said and discussed. These notes should state each topic you discussed, the key takeaways, and a list of specific actions that will be taken, by which people, and by when.

The real problem is the follow up commitment. If you really want some result, the key is to follow up. It is not wise to assume that all people are self-starters, ho only need a raw idea to pursue the best. People don’t always do what they say they will, because most times they are pulled in different directions. Without being accused of not trusting your employees, a consistent and careful follow up is necessary for all kinds of businesses. Don’t just give in blunt deadlines, allow negotiations with the deadlines. Make clear that you expect each commitment will be fulfilled as agreed upon, and if something comes up, you expect they’ll reach out to discuss the change.

Designing and leading meetings is also a very important step in managing the company. So make sure your meetings aren’t very long and the results are strong!

How Being Eco-Friendly Will Significantly Strengthen Your Business

ecofriendly business

If you’re involved in business in any capacity, you are well aware that environmental considerations are becoming a hot topic in the business world. Today, eco-friendly companies are becoming increasingly competitive and even traditional companies, independently owned business and large corporations, are adopting a more environmentally friendly approach to better connect with customers and to overall strengthen the business. There are many ways in which you can adopt a more eco-friendly approach in the office, and even the smallest changes, such as going paperless, can yield a significantly big impact.

The Public Impact of Going Green

Adopting more environmentally friendly policies in your business can lead to a boost in public support. If you are considering going green it is likely that the switch will solidify support for your business among environmentally conscious consumers and perhaps open up new opportunities for collaboration with other businesses or clients who are part of the environmentally friendly world. Making the choice, for example, to move away from paper products to full recyclables or digital copies can be an excellent way in which to boost your profile in the market and the community.

The Savings of Environmentally Friendly Policies

The single biggest reason to go ahead with environmentally friendly policies is because of the incredible savings. A rather significant operating cost almost all businesses have is the cost of paper. Paper is a recurring cost that drags down a company’s efficiency. Imagine being able to eliminate this cost entirely and instead devote the resources you were allocating to paper costs elsewhere to product development or customer relations. The cost of paper will only ever go up as it becomes a more costly resource, so consider adopting non-paper technologies such as going digital.

The Environmental Impact of Business

Doing business doesn’t necessarily have an environmental impact but going green can mean that you lessen that negative influence on the natural world. The use of paper in your business certainly negatively affects the environment as paper production involves the destruction of forests and involves manufacturing that increases carbon production and uses high levels of water and electricity. Switching to a paperless office can not only save you money but it can mitigate your company’s negative impact on the environment and might even render you eligible for certain tax benefits or credits.

If you make the move to a paperless office, you can rest assured that you’ve moved your company in the direction of the future. As other companies make the switch to a green office you want to be along those that are the most environmentally conscious.

Conclusion

The future of business is green and if you want to capitalize on the environmental business movement consider eliminating paper entirely from your office. This is an excellent first step to take if you want to make a more comprehensive switch to eco-friendly policies. Environmentally friendly policies will improve your market profile, mitigate your carbon footprint and most importantly save you money. Going green doesn’t just make smart business sense, it is the right thing to do as a company.